ADMINISTRATIVE RULE NO: AR 5035-10
RELATED TO POLICY NO: 5035
TITLE: ALLOWABLE BUSINESS-RELATED EXPENSES
PURPOSE
To identify allowable business-related expenses
STATEMENT
博天堂官方有责任获得执行所需的材料和服务
business-related work. 下面是关于允许和不允许的指导方针
expenditures for sundry items.
- Dues and Memberships
专业组织/市民俱乐部/商会
- 专业组织的个人和机构会员资格可以付费 当这样的会员资格对学院和学校有直接的好处时 relate to an employee's job.
- 公民组织和商会的会员资格可以在下列情况下支付 employee's college duties require such membership. Approval of the employee's supervisor is required.
- Group Meals Served at Meetings
- 校内会议/校外会议/区外会议:
如果员工被安排参加会议,餐费可能由学校支付 学校的生意都是在这个聚会上进行的,聚餐是会议议程的一部分. Providing 或者,付饭钱不应该是做大学生意的必经之路 employees should seek to minimize this occurrence. Supervisor approval is required.
- Hosting professional associates
学院认识到,审慎的判断和习惯往往会出现的情况 实践表明,促进学院的利益将是最好的完成 承担作为学校商务宴会主人的费用. Meals 提供给非lbcc员工,目的是发展大学关系 或为促进商誉而提供的餐食是可以报销的 in an atmosphere conducive to a business discussion. When applicable, the meal should 由出席的最资深的学院员工支付并报告. Routine 业务会议不被认为是允许的主办职能. Expenditures should document the unique nature of the hosting activity. Supervisor approval is required.
- 接待/表彰活动/员工发展活动
如果活动与学校业务有关,餐费可能由学校支付. 常规的操作人员培训/会议不被认为是允许的发展 activities. 支出应记录事件的独特性质. Supervisor approval is required.
- Birthdays/anniversaries/personal events/retirements
这些活动的伙食不能用学校的资金购买. However, 退休人员和他/她的客人在退休晚宴上的一顿饭可以用现金支付 college funds.
- Alcohol
No alcohol will be purchased with college funds.
- 校内会议/校外会议/区外会议:
- Refreshments Served at Meetings
- 商务相关的接待/商务相关的表彰活动/ 博天堂官方的客人/员工
meetings/retirements:
当一个活动代表一个独特的活动时,茶点可以用学校的资金支付 or special occurrence related to college business. Refreshments for staff meetings 是否应限于不能合理协调的扩展培训/会议 with normal work and break schedules.
- Birthdays/anniversaries/personal events
这些活动的茶点不能用学校的资金购买.
- Alcohol
No alcohol will be purchased with college funds.
- 商务相关的接待/商务相关的表彰活动/ 博天堂官方的客人/员工
meetings/retirements:
- Miscellaneous
- Items of appreciation, condolence, or recognition
学院可能支付的物品表示感谢,慰问,或表彰,如果活动/事件 要被认可,本质上是非凡的,并且与大学业务有关. An originator's signature and supervisor approval signature are required. Such purchases shall be infrequent and items purchased shall be of nominal value.
- Subscriptions, journals
雇员在工作中所必需的订阅和日志 job qualify for use of college funds; those that directly relate, or are beneficial 经主管批准,可从学校经费中报销员工的工作费用. 院系应确定在学院范围内,机构订阅是否存在 图书馆或其他中央办事处,才会招致部门收费.
- Business related use of personal cellular phone
员工可以报销出现在员工电话上的与业务有关的电话 personal cell phone invoice. 为了得到报销,一项特定于业务的费用 Call必须出现在发票上,员工不能每月领取津贴 个人手提电话的商业用途(见行政法规5045-03). Cell 电话费应每月在报销单上提交,并附上一份 invoice indicating the business related calls. Any reimbursement request must include both the employee's and the supervisor's signature. The college will not make any 直接支付给供应商的员工购买手机,计划,或 minutes used.
- Other items
支持教学或操作功能所需的杂项 may be reimbursed with appropriate documentation. Supervisor approval is required.
- Items of appreciation, condolence, or recognition
- Disallowed Expenses
- Approvals
与学院有关的开支,只有得到适当的批准才会支付. 报销要求由员工和主管或指定人员共同提出 approval.
批准费用的人有责任确保报销:
- comply with college policy;
- have adequate documentation to support the expenditure;
- are valid and reasonable; and
- 反映与完成大学兴趣相一致的最低费用水平.
- Documentation
报销与大学有关的开支时,需要提供详细的收据. 已注销支票和信用卡收据的复印件可以接受,并附有详细说明 listing attached.
DATE OF ADOPTION: 08/10/93
DATE(S) OF REVISION(S): 04/17/01; 02/03/09; 05/02/11; 10/31/16; 11/5/2020
DATE OF LAST REVIEW: 10/31/16